Generic selectors
Exact matches only
Search in title
Search in content
Post Type Selectors

Equipment Specifications…It’s more than Cutting and Pasting

Engineering & Design
Process Flow Diagram Equipment Specifications

Equipment Specifications…It’s more than Cutting and Pasting

Author: William Livoti

The title of this article may appear to be somewhat strange, that being said, those of you that are involved with reviewing equipment specifications will know exactly where I’m coming from.

I suspect many of you have experienced the phone call from purchasing that the vendors don’t have enough information to quote the equipment. Or worse yet, issues with the equipment after installation, the primary topic of this article.

I’m sure you have all heard the old saying “An ounce of prevention is worth a pound of cure”. That couldn’t be more true when developing / writing equipment specifications. In todays, tough economic times where sustainability and bottom line savings has become the main topic of discussion.

Equipment specifications are prepared prior to issuing RFQs. The specification is then (typically) added to the purchase order along with whatever revisions are agreed upon during the negotiation process. The key point here is that the equipment specification is now part of the purchase order. Both the buyer and seller have legally agreed to provide said equipment as specified be it correctly specified or not.

A specification can be considered a tool for engineering and purchasing to communicate their requirement to sales or EPC depending on size and scope of the project. Therefore the document must include not only the equipment but the requirements the equipment must meet. This can only be determined by obtaining input from all parties that have a vested interest in the equipment purchase.

Writing specifications is a critical but often poorly executed process that few people want to engage in. As a result many projects, pump systems for example, end up as unreliable and costly installations adding additional strain to overworked maintenance personnel and impacting plant productivity and efficiency.

How can we avoid this, what can we do as engineers, operations, production, reliability, maintenance and purchasing people? How about a little team work.

Active team participation in development of a specification is the best opportunity to insure optimum reliability, efficiency and Life Cycle Costing. Generating the specification is the most critical part of engineering, the part that anticipates and avoids problems. With input (team approach) from maintenance, operations, production, reliability and purchasing, engineers have the opportunity to look at the big picture. Including the entire team in the specification process is the groundwork for successful installation of a system that meets the needs of everyone within the company.

The Process Flow Diagram below provides a guide for the development of a successful specification with a clearly defined Ultimate Goal as determined by the “Team”.

Process Flow Diagram












Communication and a goal oriented team (User Involvement) will go a long way to insure a reliable, efficient equipment / project. It’s always beneficial to have the full support of all interested parties.



Related Articles

Engineers Week 2023

Engineers Week 2023

Engineers play a pivotal role in our everyday lives and they deserve recognition. We are thankful to have many outlets…

Related Whitepapers

Expansion Joint Expertise Improves Industrial Wastewater System Reliability

The majority of industries have wastewater treatment plants. Government agencies and local governments require these facilities to meet pretreatment requirements. Pretreatment rules were enacted to prevent…

How to Decrease Oil Changes with Bearing Isolators [Inforgraphic]

Learning how to decrease oil changes can be time- and money-saving. Oil life can be long if contamination is eliminated, which is easier said than…

Synchronous Machines Are The Optimal Choice For Heavy Industry

TECO-Westinghouse experience assures superior performance and reliability For over a century, Westinghouse has been the pacesetter in the design and production of electric machines for heavy…

Why FLEXXORs Are Designed Differently

J. Hilbert Anderson, President of Coupling Corporation of America, discusses some of the reasons why FLEXXORs are designed differently from all other flexible couplings, and…


Leave a Reply

Your email address will not be published. Required fields are marked *

Join the #PumpTalk Community

By submitting this form, you are consenting to receive marketing emails from: Empowering Pumps & Equipment, 2205-C 7th Street, Tuscaloosa, AL, 35401, You can revoke your consent to receive emails at any time by using the SafeUnsubscribe® link, found at the bottom of every email. Emails are serviced by Constant Contact